使用 Zoho Forms 使用 Docs 模板生成 PDF

Question

我使用 Zoho 创建了表单，其回复链接到 Google 表格。 google sheet的链接如下。用户提交表单后，数据会自动上传到 google sheet 中。

https://docs.google.com/spreadsheets/d/1bE9RdYs9g3tdawbUzSUz2sG_SknlwfONA9_5MVztJu8/edit?usp=sharing

我在谷歌文档中创建了一个模板来生成 PDF。模板链接如下：

https://docs.google.com/document/d/1NAU9ZpxxIZko0fy8IltgbZ7Em5IMZKq-JRBge9umYHg/edit

表格链接如下：

https://zfrmz.in/iqzvLxSYT6yPvyQwkevD

我已经写下了以下脚本，以便在提交 Zoho 表单后生成 PDF。

function afterFormSubmit(e) {
    const info = e.namedValues;
    const pdfFile = createPDF(info);
    const entryRow = e.range.getRow();
    const ws = SpreadsheetApp.getActiveSpreadsheet().getSheetByName("Sheet2")
    ws.getRange(entryRow, 63).setValue(pdfFile.getUrl());
    ws.getRange(entryRow, 64).setValue(pdfFile.getName());
    
    sendEmail(e.namedValues ['Email address'][0],pdfFile);
}


function sendEmail(email,pdfFile){
  
  GmailApp.sendEmail(email, "Daily Transation Summary Report", "Please find the attached DTR", {
    attachments : [pdfFile],
    name: 'My Company'
});

}  
  
function createPDF(info) {
  
  const pdfFolder = DriveApp.getFolderById("1ebglel6vwMGXByeG4wHBBvJu9u0zJeMJ");
  const tempFolder = DriveApp.getFolderById("1ebglel6vwMGXByeG4wHBBvJu9u0zJeMJ");
  const templateDoc = DriveApp.getFileById("1kyFimRMdHQZV85F5P6JyCHv1DQ3KJFv1hx5o7lIcNZo");
  
  const newTempFile = templateDoc.makeCopy(tempFolder);
  const openDoc = DocumentApp.openById(newTempFile.getId());
  const body = openDoc.getBody();
  body.replaceText("{Name of Person}", info['Name of Person'][0]);
  body.replaceText("{Date of Report}", info['Date of Report'][0]);
  body.replaceText("{Name of Outlet}", info['Name of Outlet'][0]);
  body.replaceText("{Opening Petty Cash Balance}", info['Opening Petty Cash Balance'][0]);
  body.replaceText("{Total Petty Cash Received}", info['Total Petty Cash Received'][0]);
  body.replaceText("{Closing Petty Cash Balance}", info['Closing Petty Cash Balance'][0]);
  body.replaceText("{Total Petty Cash Paid}", info['Total Petty Cash Paid'][0]);
  body.replaceText("{Available Float Cash Balance}", info['Available Float Cash Balance'][0]);
  body.replaceText("{Milk For Outlet}", info['Milk For Outlet'][0]);
  body.replaceText("{Staff Milk/Toast etc.}", info['Staff Milk/Toast etc.'][0]);
  body.replaceText("{Petrol Expenses}", info['Petrol Expenses'][0]);
  body.replaceText("{Water Tank Charges}", info['Water Tank Charges'][0]);
  body.replaceText("{Repair And Maintenance}", info['Repair And Maintenance'][0]);
  body.replaceText("{Freight Paid}", info['Freight Paid'][0]);
  body.replaceText("{Purchase of Soya Chaap}", info['Purchase of Soya Chaap'][0]);
  body.replaceText("{Purchase of Rumali Roti}", info['Purchase of Rumali Roti'][0]);
  body.replaceText("{Purchase of Egg Tray}", info['Purchase of Egg Tray'][0]);
  body.replaceText("{Other Expenses}", info['Other Expenses'][0]);
  body.replaceText("{Total Tip Amount (PAYTM & CARD)}", info['Total Tip Amount (PAYTM & CARD)'][0]);
  body.replaceText("{Cash Sales - Outlet}", info['Cash Sales - Outlet'][0]);
  body.replaceText("{Cash Sales - KCCO App}", info['Cash Sales - KCCO App'][0]);
  body.replaceText("{Card Sales}", info['Card Sales'][0]);
  body.replaceText("{Credit (Udhar) Sales}", info['Credit (Udhar) Sales'][0]);
  body.replaceText("{Paytm Sales}", info['Paytm Sales'][0]);
  body.replaceText("{KCCO App Sales Razor Pay}", info['KCCO App Sales Razor Pay'][0]);
  body.replaceText("{Swiggy Sales}", info['Swiggy Sales'][0]);
  body.replaceText("{Zomato Sales}", info['Zomato Sales'][0]);
  body.replaceText("{Dunzo Sales}", info['Dunzo Sales'][0]);
  body.replaceText("{Zomato Gold Sales}", info['Zomato Gold Sales'][0]);
  body.replaceText("{Dine Out Sales}", info['Dine Out Sales'][0]);
  body.replaceText("{Total Cancelled Bill Amount}", info['Total Cancelled Bill Amount'][0]);
  body.replaceText("{Total Sales of the Day (Total of Above)}", info['Total Sales of the Day (Total of Above)'][0]);
  body.replaceText("{Total Sales of the Day (As Per PetPooja)}", info['Total Sales of the Day (As Per PetPooja)'][0]);
  body.replaceText("{Old Due Receipts  - Cash}", info['Old Due Receipts  - Cash'][0]);
  body.replaceText("{Old Due Receipts - Other Modes}", info['Old Due Receipts - Other Modes'][0]);
  body.replaceText("{Tip Receipts - Card}", info['Tip Receipts - Card'][0]);
  body.replaceText("{Tip Receipts - Paytm}", info['Tip Receipts - Paytm'][0]);
  body.replaceText("{Currency Note of INR 2000}", info['Currency Note of INR 2000'][0]);
  body.replaceText("{Currency Note of INR 500}", info['Currency Note of INR 500'][0]);
  body.replaceText("{ Currency Note of INR 200}", info[' Currency Note of INR 200'][0]);
  body.replaceText("{Currency Note of INR 100}", info['Currency Note of INR 100'][0]);
  body.replaceText("{Currency Note of INR 50}", info['Currency Note of INR 50'][0]);
  body.replaceText("{Currency Note of INR 20}", info['Currency Note of INR 20'][0]);
  body.replaceText("{Currency Note of INR 10}", info['Currency Note of INR 10'][0]);
  body.replaceText("{Other Currency Note/Coins}", info['Other Currency Note/Coins'][0]);
  body.replaceText("{Total Available Cash to Handover}", info['Total Available Cash to Handover'][0]);
  body.replaceText("{S.No.//Name of Person// Mobile No// Credit Approval By// Bill No// Total Amount of Credit", info['S.No.//Name of Person// Mobile No// Credit Approval By// Bill No// Total Amount of Credit'][0]);
  body.replaceText("{Total No. of Bills of Credit Recovery}", info['Total No. of Bills of Credit Recovery'][0]);
  body.replaceText("{S.No.//Name of Person// Mobile No// Mode of Payment// Bill No// Total Amount Received}", info['S.No.//Name of Person// Mobile No// Mode of Payment// Bill No// Total Amount Received'][0]);
  body.replaceText("{Total No. of Complementary Bills  During the Day}", info['Total No. of Complementary Bills  During the Day'][0]);
  body.replaceText("{S.No.//Name of Person// Mobile No//Reason// Bill No//Amount Settled}", info['S.No.//Name of Person// Mobile No//Reason// Bill No//Amount Settled'][0]);
  body.replaceText("{Total No. of Cancelled Bills During the Day}", info['Total No. of Cancelled Bills During the Day'][0]);
  body.replaceText("{S.No.//Name of Person// Mobile No// Bill No// Bill Amount}", info['S.No.//Name of Person// Mobile No// Bill No// Bill Amount'][0]);
  body.replaceText("{S.No.// Bill No// Mode of Payment//Tip Amount Received}", info['S.No.// Bill No// Mode of Payment//Tip Amount Received'][0]);
  body.replaceText("{No. of Cylinders Received at Outlet}", info['No. of Cylinders Received at Outlet'][0]); 
  
  openDoc.saveAndClose();
  
  const blobPDF = newTempFile.getAs(MimeType.PDF);
  const pdfFile = pdfFolder.createFile(blobPDF).setName(info['Name of Outlet'][0]+ " " + info['Date of Report'][0]);
  tempFolder.removeFile(newTempFile);
    
  return pdfFile;
  
}                                         

Answer 1

建议：

由于您使用的是向您的 Google 表格文件发送数据的第三方表单（Zoho 表单），因此很遗憾，afterFormSubmit 或 onFormSubmit 似乎无法在您的设置中使用。但是，正如所讨论的，您可能希望在 time-driven 触发器上检查下面这个经过调整的示例脚本作为解决方法：

在这个解决方法中，我在CC 列上添加了一个标识符，其中代码在CC 列的最后一行添加了一个带有“完成”的值，表明数据已经通过电子邮件发送。这样，每次time driven 触发器启动时，它不会一直重新发送相同的数据，而只会重新发送CC 行上尚未“完成”的新的最后一行。

脚本 - 更新

function sendEmail(email,pdfFile){
  GmailApp.sendEmail(email, "Daily Transation Summary Report", "Please find the attached DTR", {
    attachments : [pdfFile],
    name: 'My Company'
});

}

function afterFormSubmit() { // Add this function to a time driven trigger
  var ss = SpreadsheetApp.getActiveSpreadsheet().getSheetByName("DTR - Final Response");
  var lastRow = ss.getRange("A1:A").getValues().filter(String).length;
  var emailCheck = ss.getRange("CC"+lastRow);
  const info = ss.getRange("A"+lastRow+":CB"+lastRow).getValues(); //Get the last submitted row data from the DTR - Final Response.
  const ws = SpreadsheetApp.getActiveSpreadsheet().getSheetByName("Sheet2");
  const entryRow = ws.getLastRow() + 1;

  if(emailCheck.getValue()!= "Done"){ // checks if the last row with data on DTR - Final Response sheet on CC column has 'Done" value or not
    const pdfFile = createPDF(info);
    sendEmail(info[0][78],pdfFile);
    emailCheck.setValue("Done"); //Set value on CC column of the data row that has been submitted via email with "Done" indication that it has already been sent via email
    ws.getRange(entryRow, 63).setValue(pdfFile.getUrl());
    ws.getRange(entryRow, 64).setValue(pdfFile.getName());
    Logger.log("PDF sent to email: "+ info[0][78])
  }else{
    Logger.log("This data has already been sent with PDF name: "+info[0][3]+ " " + info[0][2])
    return; //if current row data on CC column has "Done" value it means it was already send via email, so it will be ignored.
  }
    
}

function createPDF(info) {
  
  const pdfFolder = DriveApp.getFolderById("1lxR27p9zVQi416j3Lq2ZRsLGb0xcdQ1a");
  const tempFolder = DriveApp.getFolderById("1VaIeCeN6RlqACSXg_MGT7BRa5cyPMpbN");
  const templateDoc = DriveApp.getFileById("1Stvxgn76qxti40EeRzgS3UlQJ94Dh9oldYVhfCHUnMY");
  
  const newTempFile = templateDoc.makeCopy(tempFolder);
  const openDoc = DocumentApp.openById(newTempFile.getId());
  const body = openDoc.getBody();

  // made some test on my end to a few data
  body.replaceText("{Name of Person}", info[0][4]);
  body.replaceText("{Date of Report}", info[0][2]);
  body.replaceText("{Outlet}", info[0][3]);
  body.replaceText("{Opening Petty Cash Balance}", info[0][57]);
  body.replaceText("{Total Petty Cash Received from H.O.}", info[0][24]);
  body.replaceText("{Closing Petty Cash Balance}", info[0][28]);
  // made some test on my end to a few data

  openDoc.saveAndClose();
  
  const blobPDF = newTempFile.getAs(MimeType.PDF);
  const pdfFile = pdfFolder.createFile(blobPDF).setName(info[0][3]+ " " + info[0][2]);
  tempFolder.removeFile(newTempFile);
    
  return pdfFile;
  
}

快速测试结果

要在DTR - Final Response 工作表上使用的最后一行数据示例（Zoho 表单中最近提交的数据）：

将afterFormSubmit 函数添加到time-driven trigger（在我的测试中，它将每分钟运行一次）：

PDF 已通过电子邮件发送到我在最后一行添加的测试电子邮件帐户

然后将 PDF URL 和 PDF 文件名发布在最后一行数据的 Sheet 2 列 63 和 64 上。

来自 Apps 脚本编辑器的时间驱动触发器日志：